Memorandum of Association

The primary objective of the Punjab Land Records Society (PLRS) is to oversee, monitor the implementation of computerization and digitization of Land Records and related documents in Punjab for the overall benefit of the citizens and to provide Land Records related services through multiple common access infrastructures like Sukhmani Centres to the public. This Society is a State level body being constituted specifically to manage the Land Records in all its dimensions and would work under the overall policy framework of Punjab State E-Governance Society (PSEGS).
The matter of “Punjab Land Records Society” (PLRS) at Jalandhar here in after referred to as the Society:-



Name- The name of the society shall be “Punjab Land Records Society”.
Office- The registered office of the society shall be situated in the Office of the Director of Lands Record, Kapurthala Road, Jalandhar.





























To take all necessary steps to promote efficiency, reduce delays; enhance accountability, transparency and objectivity in the management of Land Records and related documents.

To formulate strategies, policies, plans and to assist the management of Land Records in an effort to provide efficient and prompt services to the public multiple common access infrastructure like Sukhmani Centres in matters relating to land and revenue, through the use of Information Technology and related fields

To lay down the necessary administrative, financial legal and technical framework and resources for the IT enabled Land Records Management and related Services.

To undertake the necessary administrative reforms required to accomplish the objectives of good governance through IT or otherwise.

To promote, investigate, establish, execute, install, maintain, manage and Administer projects in Information Technology aimed at meeting the requirements of the State Government to provide IT related services to the public and stakeholders in matter relating to the land and revenue.

To establish, create and maintain a broad based data system and database of the landowners and related stakeholders of Land and Revenue System.

To establish and to maintain a technical library and information centre/data centre and to collect and to collate information, data regarding land, types of land, land use, irrigation, urbanization, crops, rural development, etc

To undertake or sponsor studies relating to land and revenue system and information technology so as to make it more efficient, effective and in time with the emerging trends Nationally and Internationally;

To implement the project as per the Policies, State Technical Standards (STS), Guidelines, IT Architecture and IT rules and regulations laid down by the Department of Information Technology (DoIT) and Punjab State E- Governance Society (PSEGS) from time to time.

To workout revenue models and modalities for providing Land Records Management and related services through use of IT on a public-private partnership model for its self-sustainability and to encourage private sector initiative in IT related infrastructure and services.

To ensure and maintain the Standard of Service as per the Service Level Agreements between Punjab State Land Records/E-Governance Society, District level Information Technology Sukhmani Society, franchisees, Financial Institutions and the government.

The citizen services at the user end would be provided in an integrated manner through common service delivery channels, which could be set up by any agency.

To devise such ways and means of providing land and revenue related services to public and stakeholders with the aim to reduce their difficulties, time and efforts;

To create and maintain Management Information System (MIS) & ‘Decision Support System (DSS)’ to the State and Central Governments in matters relating land and revenue so as to provide them vital inputs in formulating plans and policies;

To sponsor, coordinate or promote research programs on its own or in collaboration or other arrangements with National and International agencies/bodies in the field of land and revenue and Information Technology;

To advise the State Government, Central Government, Municipal Corporation, Finance Department, Revenue Department, Local Bodies, Semi Government Agencies and all such revenue collection agencies of the State Government and Central Government in all matters pertaining to land and revenue, Information Technology and related areas;

To provide such infrastructure and all other related support and Technical services to the State Government and its Departments in general and Revenue Department in particulars;

To liaise cooperate and affiliate as and when necessary with other similar, Institution, agencies, associations or bodies in India and/or abroad for the alignments and the above objectives;

The Information technology projects and processes shall be done by the society as per the technical parameters approved by the state e-governance society and decisions taken in the e-governance society will apply wherever these are relevant for implementation in the Information Technology projects of Lands Records.

To workout and recommend the service fee or user charges that could be charged from the end customers for the approval of the competent authority over and above the prescribed/ statutory fee for providing the services through multiple service delivery channels.

To chalk out detailed procedures for the collection of revenue for the Citizen services provided through multiple service delivery channels, to transfer the revenue in to the accounts of the Punjab Land Records Society as per the policy guidelines of Department of Revenue and Rehabilitation Punjab

To keep detailed account of the revenue collected, expenditure and the transactions.

Regular reconciliation of bank accounts between all stakeholders and the Punjab Land Records Society.

To decide upon and approve the recommendations of the District Level Societies.

To take all means for the safety and security of Land Records data and to lay policies procedures guidelines and rules for achieving the objectives of security and authentication. This would include use of digital signatures and public key infrastructure.

To take all the steps necessary to fulfil the objectives of good governance for the overall benefit of the citizens and public in the State of Punjab. To do all such other lawful things as may be necessary, incidental or conducive to the attainment of the above objects.

To hire professionals, consultants and other specialized agencies as found necessary for efficient handling and conduct of the business of the society.

To co-ordinate with the Punjab State E-Governance Society (PSEGS) and district level societies in the pursuit of the objectives of the society.

To undertake any function as entrusted by the State Government from time to time;
2 B. The objects incidental or ancillary to the attainment of the above main objects are:























to buy, sell let on hire, repair, import, export, lease, trade and otherwise deal in all kinds of machinery component parts, accessories and other goods, material spare parts and fitting which can be profitably dealt with in connection with the business of installation and operation of the Society’s goods.
to recruit and employ personnel on contract as may be found necessary for efficient handling and conduct of the business of the Society;
to obtain licenses, certificates and privileges for all purposes from all persons, local authorities and the Central and State Government, to renew the same and transfer the same in favour of any person or authorities;
to enter into agreements and contracts with Indian and/ or foreign individuals, companies or other organizations for transfer, sale, purchase of equipment and for technical, financial or any other assistance for carrying our all or any of the objects of the Society;
to enter into partnership; or into any agreements for sharing profits, union of interest, co-operation joint venture, reciprocal concessions or otherwise with any person, firm, society or company carrying on or engaged in, or about to carry on or engage in any business or undertaking or transaction which may seem capable to being carried on or conducted so as to directly or indirectly benefit the Society;
to enter into any agreement with any Government authorities (Municipal local or otherwise) or any corporations, companies, or persons which may seem conducive to the Society’s objects or any of them and to obtain from any such Government authorities, corporations, companies, societies or persons any contracts, rights, privileges and concessions which the Society may think desirable and to carry out, exercise and comply with any such contracts rights, privileges and concessions;
to obtain any Act of Central or State Legislature, provisional order, license of autonomous bodies or authority for enabling the Society to carry out any of its objects into effect, or for effecting any modification of the Society’s constitution, or for any other purposes which may seem expedient and to oppose any proceedings or application which may seem calculated directly or indirectly to prejudice the Society’s interest;
generally to purchase, take on lease or in exchange, hire or otherwise acquire any real or personal property; and any rights or privileges which the Society may think necessary or convenient with reference to any of its objects or capable of being profitably dealt with in connection with any of the Society’s property or rights for the time being and in particular any land, buildings, basements, licenses, patents, trade marks, machinery, plant and stock in trade.
to lend or deposit moneys belonging to or entrusted to or at the disposal of the Society to such society or company and in particular to customers and others having dealings with the society with or without security, upon such terms as may be thought proper and to guarantee the performance of contracts by such persons or company provided that the Society shall not carry on banking business as defined in Banking Companies Regulation Act, 1949;
to borrow and raise money with or without security or to receive money and deposit on interest or otherwise in such manner as the Society may deem fit;
to draw, issue, accept and to endorse discount and negotiate promissory notes, hundies, bills of exchange, delivery orders, warrants, warehouse, keeping, certificates and other negotiable or commercial or mercantile instruments connected with the business of the Society;
to establish and maintain any agencies in India for the conduct of the business of the Society;
to procure the registration or other recognition of the Society in any State or place in India and to open and keep a register or registers as may be deemed necessary and expedient to do so;
to apply for tender, purchase or otherwise require any contracts and concessions for or in relation to the construction, execution, carrying out equipment, improvement, management, administration or control of improvement, management, administration or control of works and conveniences and to undertake execute, carryout, dispose of or otherwise turn to account the same;
to buy, lease or otherwise acquire lands, buildings and any other moveable or immovable properties on such terms and conditions the Society may think fit;
to improve, manage, work, develop, alter, exchange, lease, mortgage, turn to account, abandon or otherwise deal with all or any part to the property sights; and concessions of the Society;
to let out on hire all or any of the properties of the Society including every description of apparatus appliances of the Society;
to open account or accounts with any individual firm or company or with any bank or banks and to pay into and to withdraw moneys from such account or accounts;
to invest apply for and acquire, or otherwise employ moneys belonging to or entrusted to or at the disposal of the Society upon securities and shares or without securities upon such terms as may be thought proper and from time to time and vary such transactions in such manner as the Society may think fit;
to guarantee the payment of money to guarantee become sureties for the performance of any contracts or obligations;
to create any depreciation fund, reserve fund, sinking fund, insurance fund or any special or other; fund whether for depreciation or for repairing, improving, extending or maintaining any of the properties of the Society and to transfer any such fund or part thereof to any of the other funds herein mentioned.
to provide for the welfare of the employees of the Society and the wives, widows, families or dependants of such persons by buildings or by grants of money, pensions, gratuity, bonus payment towards insurance or other payment or by creating or; from time to time subscribing or contributing to aiding or supporting provident fund or conveniences and by providing or subscribing or contributing towards places of instructions, recreation, hospitals and dispensaries medical and other assistance as the Society deems fit;
to do all such other things as may be incidental or conducive to the attainment of the above objectives;

3. Funding of Society, its resources, operations and management:





The expenditure on IT resources, operations and management of the Society would be funded mainly through the share of user charges and other income of society, which will include donations, grant – in- aid from the State Government and the Government of India and specific project funding.
Initially, the Government and other agencies could provide the capital costs for the purpose.
The income and property of the Society, howsoever derived, shall be applied towards the promotion of the objects thereof as set-forth in this Memorandum of Association.
No part of income and property of the Society shall be paid or transferred, directly or indirectly, by way of profit, to the persons/ body who are, or, at any time, have been or shall be members of the Society or Governing Council or to any of them or to any persons claiming through them or any of them.

4. Names, Designation and Addresses of the Members

The names, addresses and designations of the present members of the Governing Council to whom by the rules of the Society, the management of its affairs is entrusted as required under Section 2 of the Registration of Societies Act 1860 (Act XXI of 1860) read with Punjab Amendment Act of 1957, shall be as under (For Punjab Land Records Society): -

S. No.
Financial Commissioner, Revenue, Punjab Chairperson,
Punjab Civil Sectt. Chandigarh.
Principal Secretary Finance, Punjab. Punjab Civil Sectt. Chandigarh.
Principal Secretary, Information Technology, Punjab Punjab Civil Sectt, Sector 9, Chandigarh.
Director-cum- Secretary, Information Technology, Punjab SCO 193-195, Sector 34-A, Chandigarh
Additional Secretary Revenue, Punjab. Punjab Civil Sectt., Chandigarh.
Commissioner, Jalandhar Division, Jalandhar Commissioner, Jalandhar Division, Jalandhar
Commissioner, Patiala,Division, Patiala. Commissioner, Patiala,Division, Patiala.
Commissioner, Ferozepur, Division, Ferozepur. Commissioner, Ferozepur, Division, Ferozepur
Commissioner, Faridkot Division, Faridkot. Commissioner, Faridkot Division, Faridkot.
Director of Lands Record, Jalandhar Member-Secretary, Director of Land Records, Punjab, Jalandhar.
D.C. Kapurthala Deputy Commissioner, Kapurthala

5.The State Government will have the right to nominate other members in addition to or in substitution of the above-mentioned persons. Unless otherwise provided membership shall be vested with and transferred according to the official designation held by the members.

6. The members of the Governing Council shall also be trustees of the Society for the purpose of the Public Trust Act.

7. If on winding on or dissolution of the Society, there shall remain after the satisfaction of debts and liabilities any property whatsoever, the same shall not be paid or distributed among members of the Society or any of them but shall be dealt with in manner as provided in the Societies Registration Act, 1860.